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Licensing, Permitting & Compliance

Hassle-Free Licensing.

EDvera workflow automation software is a powerful solution that organizes and streamlines the work associated with processing applications, compliance reporting and data analysis.
Licensure & Compliance Support

Regulatory Licensing and Compliance Management Software

The EDvera workflow automation software enables end-to-end management of application and report processing associated with licensing, permitting, authorization and accreditation. This is accomplished through a real-time dashboard to manage process work queues and a suite of integrated tools for collaborative reviews and digital verification according to predefined workflows that involve specified user roles and permissions. The EDvera platform is ideal for handling the most unique and complex processing - including numerous multi-part/multi-step documents containing significant narrative content, unique question types, calculations, referenced materials, assessments, site visit audits and compliance reports. This level of detail is typically part of the licensing process for organizations such as education/training institutions, health/medical care and social services facilities, child care facilities, business and commerce operations, construction and environmental protection, to name a few.

Our goal is to maximize organizational effectiveness, reduce compliance risk and provide easy access to centralized ‘system of record’ information/data.

Licensing & Compliance Process

For organizations within industries such as education/training, health care and social services, child care, business and commerce, and construction and environmental protection, a typical licensing process can include the following steps:

Information is entered directly, no scanning, no filing, all automated

Submission

Application/form has been submitted for review

Applicants enter information directly into the system - no filing or scanning of forms or email attachments
Records accessed through a centralized database - audit trail containing every change/transaction
Payments made online through the system

Documents are available for real-time viewing, real-time sharing, and real-time editing

Review & Revision

Application is evaluated and shortcomings are communicated

Applications and related documents are online for easily-shared access to review
Status update notifications are automatically sent with progress tracking
Dashboard contains real time status updates

Real-time updates can be made and will be automatically reflected for other viewers

Resubmission

Corrections, clarifications and omissions are addressed

Changes are managed through revision control and tracked via audit trail
Real-time updates are reflected in the system dashboard

Approval

Authorization is granted

Processing is streamlined and expedited
Notification letters/certificates are automatically generated and distributed electronically

Ongoing compliance and automated reminders

Reporting & Renewal

Ongoing compliance is demonstrated

Automated reminders help manage applicants
Forms are pre-populated with existing information
Gathering information and submitting for review is “just another process” managed through the system

Licensure Case Study

The Kentucky Board of Nursing selected EDvera to digitally transform the work that should no longer be done manually, converting documents into digitally integrated forms to capture and store all information in a centralized records database with full history audit trails.
KBN Case Study

Automated alerts for an updated dashboard

Dashboard Driven

The easy-to-use and information-rich dashboard provides agency staff with a complete real-time view of all work-in-progress. Every document and institution record is stored in the central database - accessible within a few clicks and always up-to-date.

One screen to view and manage the entire operation with centralized access to all records in the system database
Integration for simplification - track and manage work queues, access vital information, and communicate across the organization
Every process and the work-in-progress status for each document is visually represented and actionable from the dashboard
Transition notifications are automated - alerting responsible personnel that action is required
Roles/permissions are configured to meet the needs of each client - defining access rights and the ability to take specific actions

Have questions or want to schedule a personal demonstration? Contact EDvera to get started.
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